GENERAL TERMS AND CONDITIONS

These General Terms and Conditions (the “Agreement”) govern all Services provided by Host Pro Limited. This Agreement incorporates by reference the specific Product Terms and Conditions for the particular Hosting Services you are purchasing, and the Acceptable Use Policy. This Agreement becomes effective on the date Host Pro Limited sends you an email expressly confirming acceptance of your order or the date you accept these terms and conditions, whichever occurs first.

DEFINED TERMS

For clarity, some words used in this Agreement have specific meanings:

  • “Acceptable Use Policy” or “AUP” means Host Pro Limited’s Acceptable Use Policy, which outlines prohibited conduct and resource usage.
  • “Affiliate” means a subsidiary or holding company of either party to this Agreement, and any subsidiary of such holding company.
  • “Business Day” or “Business Hours” means 8:00 a.m. – 5:00 p.m. Monday through Friday, excluding public holidays in Kenya.
  • “Confidential Information” means all information disclosed by one of us to the other, whether before or after the effective date of the Agreement, that the recipient should reasonably understand to be confidential. This includes:
    • For you, all information transmitted to or from, or stored on, your Hosted System.
    • For both of us, information that is marked or otherwise conspicuously designated as confidential.
    • Information that is independently developed by one of us without reference to the other’s Confidential Information, or that becomes available to one of us other than through breach of the Agreement or applicable law, is not considered “Confidential Information” of the other party.
  • “Country Specific Terms” means any addendum or addenda that may be incorporated into your Hosting Services Agreement if a portion of your Services are to be provided from a non-Kenyan jurisdiction for which we have special legal terms.
  • “Hosted System” means a combination of hardware, software, and networking elements that comprise an information technology system. Depending on the Services you are buying, the Hosted System may consist of a dedicated system for your exclusive use, the right to use certain parts of a shared system that Host Pro Limited maintains for multiple customers, or a combination of dedicated and shared elements.
  • “Hosting Services” means Host Pro Limited’s provision for your use of the Hosted System described in the Services Description, and associated Support.
  • “Product Terms and Conditions” means the specific terms and conditions applicable to the particular Hosting Services you are purchasing.
  • “Services Description” means a written description of the Hosted System and/or Supplementary Services you are buying from Host Pro Limited, and related fees, that is incorporated by reference in the Agreement, including any “plan” or other name given to a Services description that you submit to Host Pro Limited as part of an online order process.
  • “Service Level Guarantee(s)” means a guarantee or guarantees identified as a “Service Level Guarantee” or “Service Level Guarantees” in the applicable Product Terms and Conditions, or any provision which provides a specified credit or financial remedy for an identified failure to deliver or provide the Services.
  • “Services” means Hosting Services and Supplementary Services, collectively.
  • “Supplementary Services” means those Services you purchase from Host Pro Limited other than the Hosting Services. This includes time and materials-based professional or consulting services (such as database administration or “DBA” services), one-time or non-recurring services that are not part of the existing Support (such as support for the application you operate on your Hosted System), and any other services identified as “Supplementary Services” on the applicable Services Description.
  • “Support” has the meaning stated in the applicable Product Terms and Conditions.

DOMAIN NAME REGISTRATION

Host Pro Limited offers domain name registration and renewal services in partnership with ICANN accredited registrars. We process registration and renewal services through these respective registrars at our discretion.

Promotional Offers: Special introductory rates, promotional rates, or any non-regular pricing are only available to new customers and are only valid for the initial term. All domain name registrations will renew at the regular renewal rate.

Automatic Renewal: Domain names that have opted into our Automatic Domain Renewal service, along with any optional features, will be automatically renewed for the minimum term available for that domain type at the regular renewal rate 6 days prior to expiry. You are solely responsible for all renewal costs and any other associated costs. You may choose to opt in or out of the Automatic Domain Renewal service via the Client Area.

Free Domain Names: If your hosting plan includes a free domain name, Host Pro Limited may automatically renew your domain name for you upon expiry as part of your hosting plan’s benefits, regardless of your Automatic Domain Renewal settings.

Domain Transfers: You acknowledge and agree that you may not transfer the domain name registration to another domain name registrar during the first 60 days of the initial registration, or within 60 days of any successful transfer. Host Pro Limited is authorized to deny any such transfer requests. Host Pro Limited may, but is not obligated to, place your domain name in a Domain Lock status to prevent unauthorized or hostile transfers of your domain name.

Domain transfer services are included only for active domain names that are either registered or renewed through Host Pro Limited at the regular rate. Clients may transfer expired domain names and domain names that were purchased at a promotional rate to another domain name registrar by paying a Domain Transfer Fee. This fee is based on the domain type and is subject to any applicable taxes.

TERMINATION / PLAN CHANGE / REFUND POLICY

Host Pro Limited may terminate your Service under the following circumstances (this is a non-exclusive list):

  • Non-payment of fees.
  • You are in breach of any term or condition of this Agreement.
  • Your use of the Service disrupts Host Pro Limited’s business operations or negatively affects any other party.

In cases of such terminations, all client data will be removed from Host Pro Limited servers.

Cancellation Requests: You may request account termination or hosting plan changes at any time by contacting our Customer Service team either through phone or a service ticket. Our contact information can be found on the homepage of our website: www.hostpro.co.ke. When submitting your cancellation request, you must provide the correct Client email and password for your account for verification. Incomplete cancellation requests will be deemed invalid and will not be processed. You will be responsible for any service fees that arise from your failure to cancel your account properly.

Refunds: Refunds will not be given for services that are billed monthly or for one-time service fees, such as web design fees, file recovery fees, WHMCS modules, WordPress plugins, domain redemption fees, etc.

You are eligible for a refund on hosting services that are not billed monthly under the following circumstances:

  • If you cancel your account within 30 days of sign-up (30 Days Money Back Guarantee), you will, upon request, receive a full refund on the hosting fees paid, less any setup fees or one-time service fees.
  • If you cancel your account within 30 days of a hosting service renewal, you will, upon request, receive a full refund on the hosting fees paid on your most recent renewal.
  • If you cancel your account within 30 days of a hosting plan change, you will, upon request, receive a full refund on the hosting fees paid on your most recent hosting plan change, less any setup fees or one-time service fees.

Free Domain Reimbursement: If your hosting plan includes a free domain name, you will be required to pay a Domain Reimbursement Fee to reimburse Host Pro Limited for the domain name registration if you do any of the following before your hosting plan subscription expires:

  1. You cancel your hosting plan subscription.
  2. You change to a hosting plan or term that does not offer a free domain name.
  3. You transfer the domain name to another domain registrar.

The amount of this fee will vary depending on the domain type and the registration term.

General Refund Conditions: Only one refund may be issued for each invoice. Host Pro Limited reserves the right to grant or deny any refund requests. Domain name registrations, whether initial or renewal, cannot be canceled and will remain in effect until the end of the registration term.

PROHIBITED CONDUCT / ACCEPTABLE USE POLICY (AUP)

Host Pro Limited strictly prohibits the use of unsolicited commercial email (“Spam”) to promote products or services. Any Client engaging in the sending of Spam through the Host Pro Limited network or promoting information on websites hosted by Host Pro Limited will be considered in breach of this Agreement and will be suspended from the Service immediately.

Your use of the Service must comply with Kenyan laws and the laws of your country at all times. You are responsible for ensuring that your use of the Service does not consume excessive system or network resources that disrupt the normal use of the Service through, but not limited to, spawning multiple processes, or consuming excessive amounts of memory, CPU, or bandwidth capacity.

The following is a non-exclusive list of content and behavior prohibited by the Service:

a) Content that has or contains links to: nudity, pornography, adult content, or materials with sex or foul language. b) Content that condones, promotes, contains, or links to: warez, cracks, hacks, their associated utilities, or other piracy-related information, whether for educational purposes or not. c) Content that has been promoted through the sending of Spam or mail fraud schemes, or pages that promote or condone the sending of Spam. The sending of bulk email originating from our servers mass distributed to unknown recipients soliciting products or services, or of bulk email NOT originating from our servers mass distributed to unknown recipients soliciting products or services relating to a Host Pro Limited account will result in immediate account suspension. d) Content that is grossly offensive to the community, including blatant expressions of bigotry, prejudice, racism, hatred, or excessive profanity, or to post any obscene, filthy, excessively violent, harassing, or otherwise objectionable material. e) Content or otherwise that exploits children under 18 years of age. f) Content that sells or promotes any products or services that are unlawful in the location at which the content is posted or received. g) Content that infringes or violates any copyright, patent, trademark, service mark, trade name, trade secret, or other intellectual property right of any third party. h) Content that promotes mail fraud, multi-level marketing (pyramid) schemes, or other illegal or fraudulent activities. i) Content that posts or discloses any personally identifying information or private information about any third parties without their express consent. j) Reverse engineering, reverse compiling, or otherwise deriving the underlying source code or structure or sequence of any Host Pro Limited service, solution, or technology.

CUSTOMER REQUESTED CANCELLATION

Customer agrees to notify us of a request to cancel at least 15 days prior to the next bill date. When canceling two (2) or more dedicated servers within any given 30-day period, customer agrees to notify us of a request to cancel at least 30 days prior to the next bill date. When canceling ten (10) or more dedicated servers within any given 30-day period, customer agrees to notify us of a request to cancel at least 60 days prior to the next bill date.

UNACCEPTABLE RESOURCE USAGE

You may not:

  • Use 25% or more of our system resources for longer than 90 seconds at a time. Activities that could cause this excessive use include, but are not limited to: CGI scripts, FTP, PHP, HTTP, etc.
  • Run stand-alone, unattended server-side processes at any point in time on the server. This includes any and all daemons, such as IRCD.
  • Run any type of web spider or indexer (including Google Cash / AdSpy) on shared servers.
  • Run any software that interfaces with an IRC (Internet Relay Chat) network.
  • Run any bit torrent application, tracker, or client. You may link to legal torrents off-site, but may not host or store them on our shared servers.
  • Participate in any file-sharing/peer-to-peer activities.
  • Run any gaming servers such as Counter-Strike, Half-Life, Battlefield 1942, etc.
  • Run cron entries with intervals of less than 15 minutes.
  • Run any MySQL queries longer than 15 seconds. MySQL tables should be indexed appropriately.

RESERVATION OF RIGHTS

Host Pro Limited reserves the right and sole discretion to:

a) Censor any website hosted on its servers that is deemed inappropriate. b) Review any account for excessive space or bandwidth utilization and to suspend service to those accounts that have exceeded allowed levels. c) Terminate any account for non-payment of fees, for providing fraudulent account information or fraudulent payment information. d) Terminate any account if the contents of its website results in, or are the subject of, legal action or threatened legal action against Host Pro Limited or any of its affiliates or partners, without consideration for whether such legal action or threatened legal action is eventually determined to be with or without merit. e) Terminate any account for unsolicited, commercial e-mailing (i.e., Spam), illegal access to other computers or networks (i.e., hacking), distribution of Internet viruses or similar destructive activities, activities whether lawful or unlawful that Host Pro Limited determines to be harmful to its other customers, operations or reputation, or for any breach of this agreement. f) Suspend the Service at any time for any duration of time when necessary, without penalty or liability to ourselves.

You agree that it may be necessary for us to temporarily suspend the Service for technical reasons or to maintain network equipment or facilities.

SUSPENSION OF SERVICES DUE TO NON-PAYMENT

If your services are suspended due to non-payment, you will not be able to access your control panel, files, or any other part of your hosted system until full payment for all outstanding fees is received and processed. Host Pro Limited is not responsible for any data loss or business interruption that may occur during the period of suspension due to non-payment.

CUSTOMER ABUSE

We have zero tolerance for abusive language and/or abusive behavior towards our company, the services we provide, and/or our employees. Any customer deemed at our sole discretion to be abusive to our company, the services we provide, and/or our employees will result in immediate irrevocable account termination without any refund.

Furthermore, posting negative feedback on any public forum about our company and/or our employees before submitting a ticket to our “support ticket” or “support email” department to discuss your issue will result in immediate account termination without any refund. While it is your right to post feedback without discussing your issue with us first, it is undoubtedly unfair and unprofessional not to, which is not the type of client we want to deal with. We have the utmost respect for all of our clients and are more than fair with all of our clients. We will do anything and everything possible to keep all of our clients satisfied. However, in the unlikely event you are not satisfied, all that we ask is that you discuss your issue with our support department first.

REFUNDS

  • We have a 30-day money-back guarantee for shared hosting services only. If a hosting service included a free domain name as part of the package, the amount that would have been incurred to register the domain had it been registered separately will be deducted when processing the refund. This means the refund will be less the price of the domain. The exception for this is if the domain name involved is a .co.ke domain, in which case the full amount will be refunded.
  • We do not offer refunds for purchases of domain names and renewals of domains since we incur almost the same amount to pay the registry. The exception is with .co.ke domains, for which we can process refunds. The refund for a .co.ke domain name must be requested within 28 days. Refunds for a qualifying domain-only purchase made after 28 days will not be processed.
  • We process refunds on Fridays. If a refund is requested, it will be paid on the first Friday after the request was made. If a request is made on a Friday, the refund will not be processed on the same Friday but the following Friday.
  • We do not offer refunds for any website services offered (e.g., web design services).

BACKUPS

We endeavor to maintain frequent backups for all our clients’ files. However, backups are not included as part of any service. It is the customer’s sole responsibility to make backups and save them elsewhere off the server. Availability of server backups is not guaranteed, and we are not responsible for loss of customer data. Customers are strongly advised to make backups of the information they store on our servers on a regular basis. Our Control Panel provides tools that allow customers to make data backups, download data, download backups, etc.

INDEMNIFICATION

Customer agrees that they will protect, indemnify, save, and hold Host Pro Limited harmless from any and all stipulations, liabilities, losses, expenses, and claims, including but not limited to reasonable attorney’s fees assessed against Host Pro Limited, its agents, customers, officers, employees, shareholders, directors, and administration that may arise or result from any service provided or performed or agreed to be performed or any product sold by its customers, agents, employees, officers, shareholders, directors, or assigns.

Customer agrees to defend, indemnify, and hold Host Pro Limited harmless against liabilities arising out of: (1) any injury to person or property caused by any products sold or distributed in association with Host Pro Limited’s Services; (2) any material furnished by customer infringing or allegedly infringing on the proprietary rights of a third party; (3) copyright, trademark, patent, or other intellectual property violation and any defective products sold to a customer from Host Pro Limited’s Services.

DISCLAIMER

HOST PRO LIMITED WILL NOT BE RESPONSIBLE FOR ANY DAMAGES YOUR BUSINESS MAY SUFFER. Host Pro Limited makes no warranties of any kind, expressed or implied, for services we provide. HOST PRO LIMITED DISCLAIMS ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. This includes loss of data resulting from delays, non-deliveries, failed backups, failed hardware, wrong delivery, and any and all service interruptions caused by Host Pro Limited and its employees, datacenter, or contractors.

Host Pro Limited reserves the right to amend or update these policies without notice. Failure to follow any terms and conditions may result in account deactivation or termination without notice. Host Pro Limited furthermore expects that its customers who provide Internet services to others will fully comply with all applicable laws concerning the privacy of online communications. A customer’s failure to comply with those laws will violate this policy.

Finally, Host Pro Limited wishes to emphasize that in accepting services, customers indemnify Host Pro Limited for the violation of any law or Host Pro Limited policy that results in loss to Host Pro Limited or the bringing of any claim against Host Pro Limited. This means that if Host Pro Limited Limited is sued because of activities of the customer that violate any law or this policy, the customer will pay any damages awarded against Host Pro Limited, plus costs and reasonable attorneys’ fees.